Gippsland Heritage Journal


Guide for Contributors


Gippsland Heritage Journal is produced for historians who are researching and writing Gippsland history and for those who enjoy reading about Gippsland history. It aims to bring together historians and readers from diverse backgrounds including local historians, academic historians, family historians and public historians, and to act as a clearing house of information on Gippsland history. The journal is published and funded by Kapana Press, and available by subscription and in selected bookshops and newsagencies.

GHJ is committed to publishing well researched, lively articles on Gippsland history, including scholarly articles that are accessible for a general audience. For academic contributors, GHJ publishes articles that are peer reviewed. Through publishing contributions from such a diverse group of writers and historians, we aim to inspire and inform, to encourage debate and new perspectives, and to provide readers of Gippsland history with a valuable and essential reference. We recommend that all prospective contributors familiarise themselves with copies of the GHJ.

Set out in this guide is information for presenting and referencing both general and peer-reviewed articles. We urge all contributors to refer to the style guide.

Generally, articles should not exceed 4,000 words. It is preferable to submit articles on computer disk, IBM format, accompanied by a hard copy. Articles forwarded on disk should be saved in Rich Text Format (file extension .rtf).

Contributors should keep copies of all material submitted.

GHJ follows the editorial style of the current edition of the Style Manual and the spelling of the Macquarie Dictionary. All articles should be sourced and referenced. Endnotes may either refer to sources or amplify material in the text. The reference numbers should appear in the text at the end of sentences.

Articles should be accompanied by illustrations, where possible, annotated with concise captions. It is the responsibility of the author to obtain the appropriate permission to reproduce the illustrations in the GHJ. Initially, clear photocopies of the illustration should be forwarded, along with details of ownership and proof of permission to publish. Originals should only be sent once the article has been accepted for publication. Rough hand-drawn maps may be submitted, on the understanding that they will be re-drawn by GHJ staff.

Contributors should send a very short biography for publication.


Refereed Articles

GHJ is committed to making scholarly research accessible to a diverse audience. Articles that engage with Gippsland history and are written with a wide readership in mind will be considered for publication and sent to reviewers.


Manuscript Presentation for Refereed Articles

Do not write your name anywhere on the manuscript.

Send three hard copies of your manuscript, and a disk, preferably as an .rtf file.

The manuscript should be typed on one side of the page only, and double spaced throughout, including indented quotes and endnotes.

Articles should not exceed 4,000 words.

References should be supplied as endnotes, not footnotes.


For more information, editorial staff of Gippsland Heritage Journal can be contacted by writing to:

Meredith Fletcher, Centre for Gippsland Studies, Monash University Gippsland Campus, Churchill 3842

Or Gippsland Heritage Journal, PO Box 420, Maffra 3860

 They may also be contacted as follows:

Meredith Fletcher

03 51 226356 (Mon-Wed) or 51 924174 (after hours)


Linda Barraclough (weekends best)

03 51 455290

Fax 03 51 455228

Mobile 0418 573828 (preferred)


Debbie Squires (weekends and after hours)

03 51 522378


Style Guide

Use of Capitals

Other than for proper names, use capitals only when lower case would cause ambiguity.


Full titles of countries, states, institutions, organisations, etc. should be used at the first reference. Subsequent references may be abbreviated.

Use a full stop after an abbreviation (Vic.; ed.) but not after a contraction (Mrs; Qld; eds). Symbols for currency and units of measurement have no full stop (7 km; 18 lbs).

Do not use any full stop with abbreviations that consist of capitals (NSW; ALP; also BA, PhD, MA, nor with their plurals).


Use single quotations marks for quotations. Within a quotation use double quotation marks.

Indent quotations of more than forty words, and double space.

Always preserve the spelling, grammar and punctation of the original.


Within the text, numbers and ordinals up to one hundred are spelled out (twenty-nine, twenty-first birthday).

Numbers over one hundred are given in figures (485), except for round numbers (four hundred). Use figures with a succession of numbers (10 men, 8 women, 6 children).

For percentages, write 40 per cent, not 40%.


Use the form 24 March 2000. Avoid beginning a sentence with a date in this form.

Months should be spelled out in full.

No apostrophe is used in 1880s, 2000s.

References (Endnotes)

Use the note system, in the style of the Style Manual. The first reference to a work must provide all the information necessary to enable a reader to locate the work.


The first citation should contain the author’s initials or given name as used on the title page, surname, title of book, publisher, place of publication, year of publication and page reference if appropriate. Commas separate each item and main words in the title are capitalised. The subtitle is capitalised and follows a colon. The place of publication is a city, not a suburb.

John Adams, Path Among the Years: History of the Shire of Bairnsdale, Bairnsdale Shire Council, Bairnsdale, Vic, 1987, p. 45.

Anne Hargreaves (comp.), 100 Years of Education at Inverloch, Inverloch Primary School Centenary Committee, n.p., 1986, pp. 10-44.

Articles in Journals

Coral Dow, ‘Life on the Boole Poole: Resources and Refuge’, Gippsland Heritage Journal, vol. 20, Sept. 1996, pp. 5-11.

Aldo Massola, ‘The Grinding Rocks at Munro’, Victorian Naturalist, vol. 84, no.7, pp. 207-210.


The citation should contain author’s first name, surname, title of thesis in single quotation marks, types of thesis, university, date of completion, and page reference if appropriate.

Meredith Fletcher, ‘Digging Up People for Coal: A History of Yallourn’, PhD thesis, Monash University, 1999.

Unpublished Material

The general rule is to cite the document first, followed by the name of the collection and the file number, then the name and location of the archive. .

A.W. Howitt to Anna Mary Watts 18 April 1869, Howitt Papers Box1046/3b, La Trobe Collection, State Library of Victoria.

Rendell to Education Department, 28 February 1920, PROV, VPRS 640 Box 2648.

W.A. Blennerhassett, Notes on Bengworden, Meerlieu 1956, East Gippsland Historical Society.

Maud Mayhew, Diary, 1903-1911, courtesy Patricia Sinclair, Beaumaris.

Interview with Bill Parkes, 7 March 1995.

Subsequent References

Second and subsequent references to a source need not be as detailed as the first reference. References can be abbreviated as follows:

Don Watson, Caledonia Australis: Scottish Highlanders on the Frontier of Australia, Collins, Sydney, 1984, pp. 45-107.

Watson, Caledonia Australis, p. 93.

Use ibid. for a single work cited in the note immediately above.


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Last updated: 17 Mar 2005